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Location:

Internship Description

The internship activities include assisting the Access Services librarian in conducting an item-by item inventory of a section of the rare books collection. The intern will use a cataloging system-generated shelf list and inventory system and will check the list against the physical items on the shelves. The intern will help to identify and document items not represented in the online cataloging records, mislabeled items, items lacking barcode/ unique identifier number, and noting any misplaced, or missing items.

If time and opportunity permit, the internship will examine provenance notes and treatment notes and add them to a database of the collection items.

Library/Collection Description

Hamilton Library’s main collection has a Rare Book collection of approximately 10,000 titles. The collection is comprised of manuscripts and serials ranging from the 1500s to the present. The collection includes subcollection groups of miniature books, juvenile fiction, and book arts.

The shelf list cards for the collection items may have some provenance notes attached to the shelf list cards This information may or may not be included in the cataloging record. Preservation or treatment notes exist for certain items in the collection. The notes are currently stored as paper copies and housed in Manila folders.

Required Qualifications

• No required course.
• Knowledge/experience with reading and arranging LC call number arrangement is necessary.
• Basic knowledge of rare books is desired but not needed.
• Basic knowledge about rare book collections and practices, and training for handling rare book materials will be provided.

Desired Qualifications

• Attention to detail.
• Ability to work independently.
• Interest in rare books and book arts.
• Basic understanding of spreadsheets and understanding of the library’s Ex Libris/Alma One Search records.
• Ability to maintain a secure work and collection area.

Weekly Schedule

10-20 hours per week? Must negotiate and coincide with the librarian’s schedule as much as possible as the intern will work side-by-side with the librarian in the Rare Book cage.

Goals and Outcomes

• Experience with various rare book materials.
• Knowledge of provenance details and preservation/conservation treatments/notes.
• Experience in conducting a collection inventory.

Evaluation Methods

• Timely progress in conducting inventory.
• Folder of materials/information provided on rare books, provenance, and preservation/conservation.
• Reflection journal entries.

Evaluation Schedule

Inventory progress bi-weekly check by the project librarian;
Folder contents by mid-term;
reflection journal entries monthly during the term.

Contact Information

Jean Thoulag – Supervisor

E-mail: thoulagj@hawaii.edu

Telephone: (808) 956-2468

Location:

Internship Description

Participating in the reference service offered in the Hawaiian and Pacific Collections Department. This work consists largely of answering questions from students, faculty, visiting researchers and community members relating to Hawaiian and Pacific Islands topics. Reference desk time would be approximately 8 hours per week, with the remaining two hours used for follow-up and/or assistance with our ever-growing email reference, special projects such as preparing guides or creating exhibits, and other areas as time permits.

Library/Collection Description

The Hawaiian and Pacific Collections Department houses the Hawaiian Collection and the Pacific Collection. Intern will be working largely with Hawaiian and Pacific reference sources: bibliographies, dictionaries, handbooks, etc. and web sites of relevance to our area focus. Special projects may be included.

Required Qualifications

LIS 601 Introduction to Reference & Information Services

Desired Qualifications

• LIS 687 Hawaiian Studies Information Resources
• LIS 688 Pacific Islands Information Resources
• Strong interest in reference work
• A desire to expand knowledge of print and electronic resources for Hawaiian and Pacific Studies

Weekly Schedule

Hours will be arranged around intern’s schedule, but will fall between Mon-Fri 10-5.

Goals and Outcomes

This position will allow the graduate student to expand her/his knowledge of print and electronic reference sources for Hawaiian and Pacific Studies. We will provide intensive training and the opportunity to serve at a reference desk known for high quality of service.

Evaluation Methods

The coordinator will arrange for on-the-job training with our specialists and will evaluate progress at timely intervals. Evaluation will be based on the coordinator’s observations and her discussions with department librarians who have worked with the intern(s). Evaluation will be prepared in writing and discussed in person with the intern(s).

Evaluation Schedule

Initially intern will serve with a Hawaiian and Pacific Collections Department librarian and after training and desk experience will “solo” at our reference desk. At a minimum, evaluation will occur after the first month, mid-semester and at the end of the semester.

Contact Information

Dore Minatodani – Supervisor

E-mail: dorem@hawaii.edu

Telephone: (808) 956-2852

Location:

Internship Description

Interns will assist with inventorying gifts, assigning Library of Congress classification numbers, and providing reference service for maps and aerial photographs. Interns may also work on developing digital resources, adding content to departmental web pages, writing guides for electronic resources relating to maps and GIS, or other projects. Interns will work part of their hours at the Government Documents & Maps reference desk.

Library/Collection Description

The Map Collection contains over 100,000 maps of Hawaii, the Pacific area, Asia, and the rest of the world in print and digital formats. It also has a collection of about 100,000 aerial photographs in print or digital form. The GIS lab has 8 work stations with GIS software. The lab is used by ����Vlog�ٷ� faculty and students using GIS in their projects.

Required Qualifications

Previous library experience or completion of LIS 601 Introduction to Reference & Information Services

Desired Qualifications

• Web authoring skills
• Some background in maps and GIS

Weekly Schedule

Hours are flexible between 8:30 a.m. and 5:00 p.m., Monday-Friday.

Goals and Outcomes

Knowledge of different types of maps, air photos, and geospatial data and their uses; knowledge of collection development in a special collection; understanding of preservation issues and methods relating to maps, aerial photographs, and geospatial data.

Evaluation Methods

A written evaluation will be given using the standard LIS 690 evaluation form and a feedback session will be scheduled.

Evaluation Schedule

One evaluation will be completed at the end of the semester.

Contact Information

Ted Kwok – Supervisor

E-mail: tedk@hawaii.edu

Telephone: (808) 956-2528

Location:

Internship Description

• Directed reading and research on USMARC Format for bibliographic data, OCLC bibliographic formats and standards, Voyager system documentation, Anglo-American Cataloguing Rules, Library of Congress Classification Schedules, Library of Congress Rule Interpretations, and Cataloging Service Bulletin.
• Hands-on searching on: OCLC database, Library of Congress Authority Files, Voyager Public Access Catalog, and RLIN database.
• Adaptive and original cataloging of monographs using Voyager cataloging module and OCLC.
• Upgrading minimal level cataloging records to full cataloging.
• Assistance with special cataloging-related projects within the department.
• If the intern is interested and time permits, introduction to cataloging materials in other formats or languages.

Library/Collection Description

The Cataloging Department’s mission is to build and maintain a comprehensive online catalog to serve as primary access to the Library’s collections and as the gateway to remote information resources. The Department’s staff creates and provides timely and accurate bibliographic records of library resources in all formats, languages and subjects. The Department’s responsibility extends also to ongoing maintenance and quality control, and to the retrospective conversion of manual cataloging records into machine-readable records. Through monitoring and upgrading catalog records, Cataloging staff strive to ensure the integrity and accuracy of the database and increase its research value. Cataloging staff strive to meet and anticipate library users’ needs to find and identify library resources, and to be responsive to user requests and queries. The Department also contributes to bibliographic control in the larger academic community and to collection resource-sharing through the uploading of our catalog records and/or holdings into international shared databases. Catalogers also create and contribute authority records to the shared national database which serves as the major cataloging resource for authorized, standardized library name headings and cross-reference structures.

Required Qualifications

LIS 605 Metadata Creation for Information Organization

Desired Qualifications

LIS 606 Advanced Cataloging & Classification (completed or taken concurrently)

Weekly Schedule

Flexible (suggested min. 3 hrs/day, avg. 10 hrs/week)

Goals and Outcomes

• To apply the principles of descriptive cataloging, subject analysis and classification to materials acquired by ����Vlog�ٷ�M Libraries.
• To learn how to appropriately apply the standard cataloging tools and reference materials.
• To develop marketable cataloging and database maintenance skills using an online cataloging system.

Evaluation Methods

LIS 690 evaluation form

Evaluation Schedule

The supervising librarian will complete the LIS 690 evaluation form at the end of the semester.

Contact Information

Michael Chopey – Supervisor

E-mail: chopey@hawaii.edu

Telephone: (808) 956-2648

Location:

Internship Description

The intern would rotate through law library departments, learning how an academic law library functions and developing skills in each area of work. This would include circulation, reserves, reference, cataloging, processing of materials and law library administration.

Library/Collection Description

The law library supports the teaching and research of the law school. The core law library collection includes federal and state statutes, case law and regulatory law; secondary legal information sources such as legal journals, encyclopedias, looseleaf services and treatises; a small government documents collection; and a number of legal and non-legal online resources, including Westlaw and Lexis/Nexis. The staff includes five librarians and four paraprofessionals.

Required Qualifications

• LIS 601 Introduction to Reference & Information Services
• LIS 605 Metadata Creation for Information Organization

Desired Qualifications

An interest in law librarianship and excellent computer skills.

Weekly Schedule

The intern would work approximately 10 hours per week. Hours can be adjusted according to class schedules.

Goals and Outcomes

The intern would gain knowledge and experience in an academic law library environment. This would include learning legal information resources, including print, electronic and microform; Library of Congress classifications for law; basic legal reference; academic law library policies and procedures; and some law library administration. The intern would obtain experience in cataloging and processing legal materials, working with patrons at the circulation desk, and conducting basic legal reference under the supervision of a librarian.

Evaluation Methods

The intern will receive feedback throughout the internship.

Evaluation Schedule

The Evaluation of Student Intern form will be completed at mid-term and at the end of the semester by the supervising librarian(s).

Contact Information

Keiko Okuhara – Supervisor

E-mail: keikooku@hawaii.edu

Telephone: (808) 956-5580

Location:

Internship Description

The Intern will work with an Asia librarian and will assist in the identification and organization of objects to digitize and will also work with Beth Tillinghast, Department of Network Services, who will teach digitization skills. Duties may include: Scanning printed text, manuscripts, photographs, and maps; creating and updating web pages; creating and updating web indexing; creating and updating metadata; OCR conversion of images of text; conversion of images from one format to another. Equipment used may include: Windows microcomputers, flatbed scanners, Hawaii Voyager online catalog, OCLC Connexion cataloging system, zip disk backup system, CD ROM writer, digital camera. Software used may include: image/graphic manipulation and conversion, scanning, backup, OCR conversion, WWW browsers, HTML encoders, FTP and Telnet, word-processing and spreadsheet, and web development software.

Library/Collection Description

With over 1 million volumes, the ����Vlog�ٷ�M Asia Collection is one of the premier library collections on Asia in the United States. The Asia Collection acquires materials published in and about the countries of East, South, and Southeast Asia, and the Russian Far East in over 100 languages. It emphasizes the humanities and social sciences. Within the Asia Collection are a number of unique special collections which we plan to digitize in part or in whole over the next several years. Over the next several months we are looking at the possible digitization of late 19th and early 20th century publications on the Russian presence in Manchuria, including publications on the construction and significance of the Chinese Eastern Railway; Japanese-language textbooks used in Hawaii in the early 20th century; Japanese scrolls; primary documents on Japan-Korea relations; and an archival collection of papers and photographs of an American scholar of Japan. Texts digitized will be part of a website created to explore a theme which the texts illustrate.

Required Qualifications

• Familiarity with Windows microcomputers and basic software
• At least a passing familiarity with HTML

Desired Qualifications

Knowledge of Asia, either through formal instruction or life experiences.

Weekly Schedule

Intern and librarians will set a mutually agreeable work schedule. Work will take place in the Asia Collection and in the Department of Network Services.

Goals and Outcomes

Gain knowledge and skills related to digitization and the process of creating content-rich websites related to the study of Asia, in particular. More generally the intern will become more knowledgeable of the uses of digitization and websites as a means of making library resources more accessible and their potential as instructional tools.

Evaluation Methods

Interns will be evaluated on reliability, evidence of increasing competence in digitization skills, and knowledge of the process of creating content-rich websites. LIS Evaluation document will be used as the formal evaluation mechanism.

Evaluation Schedule

Formal evaluations will be done in the middle and at the end of the semester. Periodic informal dialogues will provide ongoing feedback to the intern.

Contact Information

Elena Clariza – Supervisor

E-mail: mclariza@hawaii.edu

Telephone: (808) 956-2309

Location:

Internship Description

• Interns will have the opportunity to apply learned reference service knowledge and skills in the setting of a special area collection. Training in departmental procedures and policies will be provided. After training is completed, interns will be scheduled to serve at the reference desk.
• Interns will design and install an exhibit in the Asia Collection. The exhibit may be a topic of interest to the intern. Creating the exhibit will serve as an opportunity to explore a special segment of the collection and to serve as an outreach project.
• Interns will work on a special project(s) under the guidance of an Asia specialist. The project may reflect the intern’s particular area of interest or fulfill a need in the collection.
• Interns may assist in collection building by searching titles and preparing orders and may be asked to prepare topical guides and finding aids.
• Interns may assist in maintaining and developing Asia Collection’s web site.

Library/Collection Description

The Asia Collection acquires materials published in and about the countries of East, South and Southeast Asia. The collection receives materials published in 17 Asian languages, English and other Western languages. In general, the emphasis of the collection is on the social sciences and humanities, with selected materials on science subjects that reflect cultural traditions. Holdings include monographs, Asian government documents, periodicals, newspapers, microforms, multi-media and electronic materials, pamphlets and ephemera.

Required Qualifications

• LIS 601 Introduction to Reference & Information Services
• A strong interest in Asian librarianship.

Desired Qualifications

• Interest in Asian Studies or related fields
• Interest in Asian languages

Weekly Schedule

Flexible. 8:30am – 5:00pm, Monday – Friday.

Goals and Outcomes

Interns will have acquired an understanding of reference service and collection building in an area collection.

Evaluation Methods

The LIS evaluation form is used for the final evaluation. Discussions, as needed, will be held with the intern during the semester.

Evaluation Schedule

The LIS evaluation form is used for the final evaluation. Discussions, Mid-semester and end of term.

Contact Information

Elena Clariza – Supervisor

E-mail: mclariza@hawaii.edu

Telephone: (808) 956-2313

Location:

Internship Description

Interns will assist with cataloging tasks, creating finding aids, and collection development tasks such as requesting material, evaluating new material, and identifying collection needs. Interns may also work on departmental web pages, writing guides for electronic resources relating to government information, or other projects. Interns will work part of their hours at the Government Documents & Maps reference desk.

Library/Collection Description

The Government Documents Collection contains over 2 million U.S. federal publications and publications of the United Nations and its affiliated intergovernmental organizations. It is part of the Government Documents & Maps Department.

Required Qualifications

Previous library experience or completion of LIS 601 Introduction to Reference & Information Services.

Desired Qualifications

Completion of (or concurrent enrollment in) LIS 618 Government Documents.

Weekly Schedule

Hours are flexible between 8:30 a.m. and 5:00 p.m., Monday-Friday.

Goals and Outcomes

Knowledge of federal government, United Nations, and UN specialized agency publications; knowledge of collection development in a special collection; knowledge of the Federal Depository Library Program and the United Nations depository library program.

Evaluation Methods

A written evaluation will be given using the standard LIS 690 evaluation form, and a feedback session will be scheduled.

Evaluation Schedule

The supervising librarian will complete the LIS 690 evaluation form at the end of the semester.

Contact Information

Gwen Sinclair – Supervisor

E-mail: gsinclai@hawaii.edu

Telephone: (808) 956-2549

Location:

Internship Description

Primary focus to include one or more of the following:

• Support for collection development and/or collection maintenance
• Web development
• Reference support/consultation for business, economics and/or tourism subjects

Library/Collection Description

The Business, Humanities and Social Sciences Department (BHSD) provides collections, instruction and reference support for 85 fields of study (including more than 45 different master’s degrees and 27 doctoral degrees).

Required Qualifications

LIS 601 Introduction to Reference & Information Services

Desired Qualifications

• LIS 615 Collection Management
• Interest in business librarianship

Weekly Schedule

Hours are flexible; 10-15 hours per week to be scheduled between 8:30am and 4:00pm, Monday-Friday.

Goals and Outcomes

The student will gain a tremendous amount of experience and understanding with collection development/maintenance in direct support of undergraduate and graduate business education. Additionally, the student will gain experience and understanding of local resources and methods for assisting students (and community members) in their pursuit of supporting resources for business topics.

Evaluation Methods

Ongoing informal feedback and discussion throughout the semester. Supervising librarian will complete the LIS 690 Evaluation Form at the end of the semester. Evaluations will be based on factors such as reliability, ability to communicate effectively, ability to follow through on assignments and professional attitude.

Evaluation Schedule

Biweekly progress meetings and final exit interview.

Contact Information

David Flynn – Supervisor

E-mail: david.flynn@hawaii.edu

Telephone: (808) 956-2621

Location:

Internship Description

Internship projects will be tailored to the intern’s interests and the current activities in the collection. Opportunities are offered to participate in the curatorial duties associated with preserving the collection and serving its diverse patrons: for example, collection care and preservation, cataloging and bibliographic activities, preparation of archival inventories and finding aids, exhibition planning and preparation, and web site development.

Library/Collection Description

The Jean Charlot Collection is an internationally recognized collection of artist’s papers. The papers relate to the artist, scholar, teacher and collector Jean Charlot (1898-1979) and those with whom he came in contact over his long career in France, Mexico, the United States especially Hawaii, and the Pacific. The holdings include publications, documents, artworks, archives and manuscripts, AV materials, and memorabilia. The collection serves local and international students and scholars as well as the art community. It has been credited in hundreds of publications, and items from it have been exhibited widely.

Required Qualifications

• One semester of LIS coursework
• Responsible, detail-oriented careful person, comfortable working independently after training, able to exercise initiative and act with a high level of judgement
• Writing ability
• Computer skills including experience with word processing, spreadsheets, database and web page creation

Desired Qualifications

• Background or interest in art history or studio art, especially painting or printmaking
• Reading ability in French or Spanish
• Coursework, training or experience relating to libraries, museums or art galleries, specifically involving preservation, cataloging, or archival practices
• “Decent” handwriting

Weekly Schedule

Typically 10 hours a week for a total of 150 hours to be completed by the end of the semester.

Goals and Outcomes

• Understanding of management and operations issues associated with a highly specialized collection and how it fits into a large and complex academic library system
• Expanded knowledge of the subjects covered by the collection
• Hands-on experience of one or more aspects of curatorial duties

Evaluation Methods

Initial consultation to define specific projects, goals and expectations. Informal feedback during the semester.

Evaluation Schedule

One written evaluation upon completion of 150 hours.The supervising librarian will complete the LIS 690 evaluation form at the end of the semester.

Contact Information

Malia Van Heukelem – Supervisor

E-mail: maliavh@hawaii.edu

Telephone: (808) 956-2849

Location:

Internship Description

The student will be working in the public services section, helping the public services librarians, learning various aspects of circulation, reference, and patron services. Special projects such as library displays, pathfinders, and provide assistance in legal research projects.

Library/Collection Description

The law library serves the needs of the law school faculty and students, and secondarily the attorneys and the public. Its collection includes primary and secondary legal materials and legal periodicals, both in print, microform and online format.

Required Qualifications

Strong interest in law librarianship.

Desired Qualifications

Familiarity with legal materials.

Weekly Schedule

Flexible 8:30 a.m.-5:00 p.m., Monday-Friday. Occasional weekend and evening hours if needed.

Goals and Outcomes

Experience in providing legal reference and understanding of circulation, patron services, and the legal reference and research.

Evaluation Methods

Evaluations will be done in the middle and the end of the semester.

Evaluation Schedule

The supervising librarian will complete the LIS 690 evaluation form at the end of the semester.

Contact Information

Vicki Szymczak – Supervisor

E-mail: vjs777@hawaii.edu

Telephone: (808) 956-5581

Location:

Internship Description

The intern will work primarily with the South Asia Librarian to provide reference service at the Asia Collection reference desk, as well as, with the Coordinator of the CSAS to prepare a digital archive and electronic database of public domain and ����Vlog�ٷ� library materials related to caste. Duties may include creating and updating web indexing, creating and updating metadata, scanning printed texts, and sourcing and converting new public domain material.

Library/Collection Description

The South Asia Collection in Hamilton Library purchases materials published outside of South Asia and acquires materials published in South Asia through a cooperative acquisition program administered by the Library of Congress. The collection emphasizes the modern period and focuses on a wide variety of contemporary issues to support the research needs of the University’s Center for South Asian Studies (CSAS). In this collection, the South Asian region includes Afghanistan, Bangladesh, India, Nepal, Pakistan, and Sri Lanka.

Required Qualifications

LIS 601 Introduction to Reference & Information Services

Desired Qualifications

Experience creating and updating web indexing, creating and updating metadata, scanning printed texts, and sourcing and converting new public domain material.

Weekly Schedule

5-6 hours per week providing pre-professional reference service at the Asia Collection Reference Desk and creating and inputting information to the Caste database for the remaining 4-5 hours per week.

Goals and Outcomes

Pre-professional experience in public services with a focus on Asia related reference. Building a database connected to and related to collections in the library, while also adding and building to that database with materials from other sources, including the public domain.

Evaluation Methods

Review the goals of the project and progress at mid-term. Discuss and provide support or recommendations when problems are encountered in writing. Final evaluation will be done in writing by the South Asia Librarian in consultation with the Coordinator for the CSAS using the evaluation form provided by the LIS Program.

Evaluation Schedule

Mid-term personal review of progress with the intern. Final written review of the intern’s performance throughout the semester.

Contact Information

Monica Ghosh – Supervisor

E-mail: monicag@hawaii.edu

Telephone: (808) 956-2314

Location:

Internship Description

Web Design and Maintenance

Intern will receive training in web design and construction (some prior experience is preferred) to create webpages in order to assist students, faculty, library staff, and public patrons. Projects will include one or more of the following based on the intern’s abilities and preferences:

• Updating, maintaining and enhancing the WSR Law Library website
• Creating set of webpages to guide public patrons in the use of the Law Library, including where to find legal resources online
• Creating reference pages such as web portals, such as Pacific Island legal resources, student research guides, and online tutorials
• Creating online intranet training guides for undergraduate library assistants
• Maintaining and updating the intranet library staff pages regarding references services, sources, and questions
• Troubleshoot and resolve site problems
• Test new ways to improve the usability and navigation of the website
• Assist staff with web-based instructional programs and presentations
• Collecting and analyzing online usage statistics and reference statistics using Excel and Access
• Answering email reference questions

Library/Collection Description

The WSR Law Library serves the needs of the law school faculty and students, and secondarily the attorneys and the public. Its collection includes primary and secondary legal materials and legal periodicals, both in print, microform and online format. The staff includes five librarians and four paraprofessionals.

Required Qualifications

• Interest in law librarianship
• Familiarity with basic Microsoft Excel, Word, and Access
• Experience with HTML/CSS

Desired Qualifications

• Legal reference knowledge and experience
• Basic UNIX/Linux, Adobe Photoshop & Dreamweaver skills
• Strong writing, problem-solving, and creativity skills
• Ability to work independently with attention to detail

Weekly Schedule

Internship will be approximately 10 hours a week, and the hours can be adjusted according to class schedules.

Goals and Outcomes

• Understanding of legal sources, both in print and online.
• Experience in website design, development, and maintenance.
• Experience in providing legal reference in an online format.
• Understanding of online usage and reference statistics.

Evaluation Methods

The intern will receive feedback throughout the internship.

Evaluation Schedule

The supervising librarian will complete the LIS 690 evaluation form at the end of the semester.

Contact Information

Vicki Szymczak – Supervisor

E-mail: vjs777@hawaii.edu

Telephone: (808) 956-5581