Forms - Payroll

Payroll

If you require assistance completing any of the listed forms, please contact the Payroll Office at payroll@hawaii.edu or (808) 956-7444.

General Forms



- forms for Personnel Officer use
- Please note: all D-90 forms need to be printed as a double sided document. Forms that do not meet this requirement will be rejected by the State Comptroller's Office (aka DAGS).
- submit to the Payroll Office through your Personnel Officer
- submit to the Payroll Office through your Personnel Officer
- submit to the Payroll Office through your Personnel Officer
- Calendar for report leave without pay (After the fact employees only)

Tax Forms and Information

- (be sure to use the most current year's forms; select and click on "Review Selected Files") - Federal Employee's Withholding Allowance Certificate (writable); required of all employees

  1. Form W-5 - Earned Income Credit Advance Payment Certificate, is no longer in use: After 2010, employees can no longer get advance payments of the credit in their pay during the year as they could in 2010 and earlier years, because the law changed. However, if eligible, employees will still be able to claim the credit on their 2011 return. (IRS Notice 1015).
  2. Form W-8BEN - Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding; if qualified, a new form must be filed each calendar year to qualify for this exemption. Submit to the University Tax Specialist.
  3. Form 8233 - Exemption From Withholding on Compensation for Independent Personal Services of a Nonresident Alien Individual; if qualified, a new form must be filed each calendar year to qualify for this exemption. Submit to the University Tax Specialist.

- (be sure to use the most current year's forms; click on "Writable")

  1. - State of Hawaii Employee's Withholding Exemption and Status; required of all employees
  2. Form HW-6 - Employee's Statement of Non-Residence; may be required if employee wishes to claim exempt from Hawaii State Withholding
  3. Form HW-7 and Instructions - Exemption from Withholding, Employer's Statement; also may be required if employee wishes to claim exempt from Hawaii State Withholding

Overtime

- Overtime Authorization Form

Fringe Payment Forms



Workers Comp/Temporary Disability Benefit (TDB) Payment Forms

- Personnel Officer or Workers Compensation Coordinator to complete and submit to Payroll Office for payment of these benefits if qualified

  • - Regular Employees, Part-Time, Temporary, Casual, Lecturers
  • Form 09 - State of Hawaii Disability Worksheet (Workers Compensation)

Salary Overpayment Forms









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